letter of thanks

Brief Introduction

A thank-you letter is written to express your gratitude for other persons’ kindness, which is frequently employed in social intercourse. Thank-you letters can be used in many occasions to enhance personal and business relationships.

A thank-you letter goes beyond simply thanking the receiver for being kind; it notes the consideration, the extra effort and the kindness extended.

Purpose

 For invitation and congratulation  For hospitality

 For presents or contribution

 For suggestion and recommendation  For support and assistance  For product delivery  For interview

How to write a thank-you letter?

A thank-you letter still follows the format of the English letters as mentioned before. As for the content, it

 Usually begins with a statement of thanks and state briefly why you are expressing thanks.  Describe in detail what you are grateful for and give positive comments on the service

provided/action taken (Tell how useful or appropriate it is, how you plan to use it, where you have placed it or how it enhances your life). Be specific about what pleased you.  Show your best wishes and re-express your appreciation. Tips

 Thank you letters should remain friendly in tone all along and common courtesy is

welcomed by the reader.

 Be clear and attentive to your audience.

Sample 1

Dear Zhang Yi,

I’m writing to thank you for those eight wonderful days in Hangzhou. I will never forget my visit.

I was a little anxious before I arrived in Hangzhou because I didn’t know what to expect. But when I arrived, I knew there’s no need to worry. You gave me a very warm welcome and made me feel at home very quickly. I will always remember your kindness and hospitality. And thank you, also, for arranging so many interesting activities. I know that it took a great deal of your precious time.

It was very kind of you to do so much for me and I appreciate it more than I can say.

Yours faithfully, Mary

Sample 2 Dear Mr. Hill,

Thank you for referring me to Jack Johnson at Gibraltar Ltd.

Mr. Johnson called me today and we have scheduled an interview for next Monday, the 25th of May.

It is very kind and generous of you to take the time and trouble to help me in this way. I doubt whether I would have succeeded in getting an interview without your help. No matter what the outcome is, I will always be grateful for the opportunity you have given me.

I will let you know the results of my meeting with Mr. Johnson.

With best regards, Mike Ness

Useful Expressions & Sentence Patterns

I’m truly grateful to you for having taken time out of your busy schedules to meet me. 您能抽出时间与我见面，我非常感激。 It was good/kind/thoughtful of you to… 承蒙好意/关心……

Many thanks for your generous cooperation. 谢谢贵方的真诚合作。

Of all the…I have received, I enjoy yours the most. 在我收到的所有的……中，我最喜欢您的那份儿。 I know that…took you a great deal of precious time.

我知道……花了您不少宝贵的时间。

I wish to express my profound appreciation for… 我对……深表谢意。

I hope that I may be able to return your hospitality in near future. 我希望在不久的将来能报答您的热情款待。